Receiving Inventory With or Without Bills in QuickBooks

The QBC: QuickBooks® Client Newsletter

When your goods come rolling in, be sure to document them correctly.

Inventory

You’re probably happy to see couriers delivering inventory items you’ve ordered since it means you can ship to customers, but recording the new stock means yet another repetitive task.

QuickBooks’ tools can help with this, but you need to be sure you’re using the right forms. There are two different procedures you may use, depending on whether or not you’ve received a bill.

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The QBC: How to Create a Progress Invoice from an Estimate

The QBC: QuickBooks® Client Newsletter

Not using progress invoices? Maybe you should be.

Hands Typing

The U.S. economy may be picking up, but your customers are probably still being very careful with expenditures. If your company’s finances will allow it, you can help them out on sizable jobs by using progress invoicing, also known as partial billing or progress billing.

You could, of course, simply create invoices for smaller chunks of the job as they come. A smarter way is to build estimates for the entire job or sequential phases so your customer can see the big picture. You can still use progress invoicing to start collecting funds one segment at a time.

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The QBC: 10 Tips for Perfect Check-Printing

The QBC: QuickBooks® Client Newsletter

Be sure that you’ve established all the right settings and understand the process.

closeup of blank check

If you used small business accounting products in the early days, you know how frustrating it was to print checks correctly from your software. Pre-printed checks weren’t cheap, and you probably printed at least a few that didn’t line up right or were otherwise unusable.

Printing checks from QuickBooks has gotten easier, and online banking has made this task less of a necessity for many businesses. But when you do print checks, precision is still required.

So to save time and money, minimize frustration, and ensure that everything will be copacetic when your checks are processed at the bank, it’s important that you use the tools that QuickBooks offers appropriately. If you’ve been having trouble with check-printing or you’re considering attempting it, here are a few tips to keep in mind.

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The QBC: Preparing Purchase Orders Precisely

The QBC: QuickBooks® Client Newsletter

Modifying the default template makes tracking easier, more accurate.

In and Out Bins

Part of the reason for QuickBooks’ success is its exceptional flexibility. By allowing users to turn features and preferences on and off, the same software can be used by a wide variety of business types and sizes.

In some cases, the default settings that QuickBooks supplies will work fine for your company. This is not necessarily true in the case of purchase orders, since the whole inventory procurement process is so complex, and users can have such a diverse range of needs.

So before you order your first widget, make sure that your purchase order form is designed to accommodate all of the information you want to record and track, with no unnecessary data fields to confuse staff.

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For more QuickBooks tips, tricks and info on training from our team of Certified QuickBooks ProAdvisors® subscribe to The QBC.